Deleting Past Class Schedules

What Happens When You Delete a Class Schedule in Plan2Play?

If you need to delete a class schedule in Plan2Play, it’s important to understand how the system handles both past and future data related to the class. Deleting a class schedule is a simple process, but it comes with significant effects on the class’s future occurrences and the related information.

Past Data Remains Available

When you delete a class schedule, all past data associated with the class remains intact. This includes:

• Past Classes: Any historical records of the class, such as dates and times, will not be deleted. These records remain in the system for reporting and analysis.

• Participants and Attendance: Information on participants who attended past sessions, as well as their attendance records, will still be available in the system.

• Reservations for Resources: If the class used any resources, such as rooms or equipment, the reservations made for past classes remain available for review. These can be important for tracking resource usage history.

• Staff Assignments: Staff members who were assigned to previous class sessions will still be listed in the history, ensuring that you can track which instructors or staff were responsible for each session.

• Payroll Reporting: For any payroll processes tied to past classes, these records are preserved. Staff payments, timesheets, and other payroll data related to past sessions remain unaffected by the deletion of the class schedule.

Future Classes are Removed

The key change when deleting a class schedule is that all future occurrences of the class will be removed from the system. Depending on your response to the prompt when deleting the class schedule, you will have different options for managing future classes:

• Delete All Future Classes: If you choose to remove all future occurrences, the system will delete every upcoming instance of the class, including the scheduled time, participants, resource reservations, and staff assignments for those classes.

• Delete Selected Future Classes: You may also have the option to delete only specific future classes (for example, only deleting classes after a certain date). In this case, only those selected occurrences will be removed, while other future classes may remain.

Impact on Participants and Resources

Once future classes are deleted, participants who had signed up for those sessions will no longer be listed as attendees for those future dates. Additionally, any resources that were reserved for the future sessions (like rooms or equipment) will become available for other uses.

Restoring a Deleted Schedule

If you accidentally delete a class schedule or change your mind, you may need to manually re-add the class and its details. Plan2Play currently does not offer an “undo” option for deleted class schedules, so careful consideration is recommended before finalizing the deletion.

In summary, deleting a class schedule in Plan2Play only impacts future classes, while all past data—such as participant history, resource reservations, and staff assignments—remains fully intact for reporting and analysis purposes.

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